VYSA TRAVEL BY-LAWS

ARTICLE I. THE CORPORATION

1.1 NAME

The name of the corporation shall be VYSA TRAVEL, a Not for Profit Corporation under Section 402 of the Not For Profit Corporation Law of New York; hereinafter referred to as VYSA.

1.2 PURPOSE

The purposes for which the corporation is organized are:

1.2.1 To promote the sport of soccer through the organization, operation, and maintenance of a soccer program in the greater Vestal, New York area

1.2.2 To instruct eligible youths in the sport of soccer

1.2.3 To promote physical fitness and sportsmanship

1.2.4 To solicit donations from the public so as to accumulate sufficient funds to cover all expenses connected with the operation of the soccer program

1.2.5 To lease or procure office space, material, and equipment for carrying out of any of the purposes of this corporation

1.2.6 To lease, purchase, or mortgage real estate for use as a program site.

1.2.7 To hire personnel for the successful operation of the program, including office help, lecturers, counselors, instructors, cooks, drivers, and any other employees that may become necessary

1.2.8 To solicit and accept applications from boys and girls of the greater Vestal, New York, area for attendance in the program

1.2.9 To develop physically, morally, and socially by all proper methods customarily employed in similar organizations those youths who are selected for attendance and participation in the soccer program

1.3 ADDRESS

The address of VYSA shall be P.O. Box 172, Vestal, New York 13850

1.4 COLORS

The VYSA primary colors shall by Navy Blue with White accent. The Board of Directors must approve secondary uniforms.

1.5 SEASONAL YEAR

The seasonal year of VYSA shall begin on September 1^st and end on August 31^st.

1.6 INCORPORATION

1.6.1 VYSA is a Not-For Profit Corporation and is so incorporated under Section 402 of the Not-For-Profit Corporation Law. The corporation is a corporation as defined in subparagraph (a) (5) of Section 102 of the Not-For-Profit Corporation Law. The articles of incorporation are defined in the CERTIFICATE OF INCORPORATION OF VYSA UNDER SECTION 402 OF THE NOT-FOR-PROFIT CORPORATION LAW-0, approved on September 6, 1985.

1.6.2 VYSA is not organized for pecuniary profit or financial gain, and no part of its assets, income, or profit shall be distributable to, or inure to the benefit of its members, directors, or officers.

1.7 AFFILIATIONS

VYSA, its officers and members, will be affiliated with and governed by these bylaws and by the rules and regulations of the United States Soccer Federation (USSF), the United States Youth Soccer Association (USYSA), and the New York State West Youth Soccer Association (NYSWYSA).

The USSF articles of incorporation, bylaws, policies, and requirements take precedence over and supersede the governing documents and decisions of VYSA to the extent applicable under state law, and VYSA will abide by those articles, bylaws, policies, and requirements. VYSA will abide by the USSF’s articles, bylaws, and requirements on interplay.

ARTICLE II. MEMBERSHIP

2.1 TYPE OF MEMBERSHIP

The membership of VYSA shall be open to any soccer players, coaches, trainers, managers, administrators, and officials not subject to suspension under Section 4 of Bylaw 241 of the USSF Bylaws.

VYSA shall have two classes of voting members, individual members and team members.

2.1.1 INDIVIDUAL MEMBERS

Individual members shall be those persons constituting the VYSA Officers and Board of Directors.

2.1.2 TEAM MEMBERS

Team members shall be the members of each duly affiliated team accepted into VYSA, including the team coach(es), the team manager, and each player.

2.1.3 VOTING

Individual members shall have one vote each and must represent themselves. Team members shall each have one vote and may be represented by either the team a manager, the team coach, or a delegate over the age of 19 selected by the team as a voting representative.

2.2 MEMBERSHIP RESPONSIBILITIES

It is the obligation of each member to adhere to the By-Laws and rules of this organization and to those of affiliated organizations in all matters pertaining to local, district, intra-district, regional, national and international competition or other activities carried out by or under the name of the organization. Such obligation is a condition of membership.

2.3 MEMBER SUSPENSION AND EXPULSION

Members may be suspended or expelled by VYSA for reasonable cause and by due process by the Board of Directors.

2.3.1 SUSPENSION

A suspended member is still a member; that is, suspension does not terminate membership but rather deprives the member of the exercise of membership privileges until the reasons for suspension are rectified or until the member is expelled.

2.3.2 EXPULSION

An expelled member is no longer a member of the organization and retains no privileges of membership. Expelled members may not reapply for membership for a period of one calendar year from the date of expulsion.

2.4 MEMBER STATUS

2.4.1 MEMBER IN GOOD STANDING

A member in good standing is one who has fulfilled the basic responsibilities for membership and who neither has voluntarily withdrawn from membership nor has been suspended or expelled from membership after appropriate proceedings.

2.4.2 MEMBER NOT IN GOOD STANDING

A member in not in good standing is one who has been suspended for reasonable cause by due process by the Board of Directors.

2.5 MEMBERSHIP RESTRICTIONS

2.5.1 No individual or team member representing VYSA is any capacity shall use or make available for use any data resulting from player or team registration forms for non-USYSA/NYSWYSA/VYSA activities or studies.

2.5.2 No individual or team member representing VYSA in any capacity shall use the name VYSA or VYSA TRAVEL or any of its activities or information without approval of the Board of Directors.

ARTICLE III OFFICERS

3.1 QUALIFICATIONS

Candidates for VYSA officers must be members in good standing and over nineteen (19) years of age.

3.2 SELECTION

All VYSA officers, as hereinafter set forth, shall be nominated at the March Membership Meeting by a nominating committee appointed by the Board of Directors and shall be elected at the April Membership Meeting by a vote of all members.

3.3 TERM OF OFFICE

All elected officers shall serve a twelve- (12) month term from September 1 through August 31.

3.4 RESIGNATION

Officers may resign by submitting a written notice to the Board of Directors. Unless otherwise specified in the notice, the resignation shall take effect upon receipt thereof by the Board of Directors. Acceptance of the resignation by the Board of Directors shall not be necessary to make it effective.

3.5 REMOVAL FROM OFFICE

Officers may be removed from office for reasonable cause and by due process by vote of the membership or the Board of Directors. Officers may be removed from office without cause only by vote of the Board of Directors.

3.6 REPLACEMENT

3.6.1 In the event that an officer other than the President resigns or is removed from office prior to the normal end of the current term of office, the Board of Directors shall appoint an “acting” officer who will serve for the time remaining in the current term.

3.6.2 In the event that the President resigns or is removed from office prior to the normal end of the current term, the Vice-President shall assume all duties of the President for the balance of the current term.

3.7 PRESIDENT

The duties and responsibilities of the President shall include the following:

3.7.1 To preside at all meetings of the Membership and Board of Directors (the President shall vote only to break a tie).

3.7.2 To establish committees and to appoint committee chairmen as required to administer and manage the programs and business of this organization, subject to approval of the Board of Directors.

3.7.3 To serve as the liaison between VYSA and other organizations.

3.7.4 To serve as the general representative of VYSA in all matters.

3.7.5 To carry out such other and further duties as from time to time are assigned by the Board of Directors.

3.8 VICE-PRESIDENT

The duties and responsibilities of the Vice-President shall include the following:

3.8.1 To assist the President as necessary

3.8.2 To exercise the duties and responsibilities of the President in the absence of the President.

3.8.3 To carry out such other and further duties as from time to time are assigned by the President.

3.9 SECRETARY

The duties and responsibilities of the Secretary shall include the following:

3.9.1 To record and publish minutes of all Membership and Board of Directors Meetings.

3.9.2 To give proper notice of all Membership Meetings and other organizational events.

3.9.3 To attend to and be custodian of all office assets, correspondence, and records of the organization.

3.9.4 To publish and distribute reports, notices and other communication as requested.

3.9.5 To carry out such other and further duties as from time to time are assigned by the President.

3.10 TREASURER

The duties and responsibilities of the Treasurer shall include the following:

3.10.1 To prepare an annual VYSA budget and to present it to the Board of Directors for approval.

3.10.2 To keep detailed account of income and expenses of VYSA including the income and expenses of each member team.

3.10.3 To submit appropriate financial statements at Membership and Board of Directors meetings

3.10.4 To sign all Club Account (Ref. 9.2.1) checks.

3.10.5 To carry out such other and further duties as from time to time are assigned by the President.

3.11 REGISTRAR

The duties and responsibilities of the Registrar shall include the following:

3.11.1 To coordinate, direct, and assure the registration of all VYSA players prior to December 1 of each year.

3.11.2 To maintain an adequate supply of all VYSA, NYSWYSA, and USYSA forms that may be needed by VYSA teams and/or players.

3.11.3 To interact with the District Commissioner or District Registrar on all matters pertaining to registration of VYSA teams and/or players.

3.11.4 To maintain a current roster and pertinent information for each VYSA team and for all registered VYSA players.

3.11.5 To carry out such other and further duties as from time to time are assigned by the President.

3.12 TOURNAMENT COORDINATOR

The duties and responsibilities of the Tournament Coordinator shall include the following:

3.12.1 To receive and maintain a file on tournaments sponsored by other organizations that may be of interest to VYSA teams

3.12.2 To provide interested VYSA teams with information and application forms for tournaments.

3.12.3 To participate ex officio on all VYSA Tournament Committees.

3.12.4 To carry out such other and further duties as from time to time are assigned by the President.

3.13 FACILITIES COORDINATOR

The duties and responsibilities of the Facilities Coordinator shall include the following:

3.13.1 To represent VYSA in all dealings with the Vestal Central School District and the Town of Vestal Recreation Departments on all matters concerning facilities for use by VYSA.

3.13.2 To schedule practice fields and times, and to coordinate the scheduling of games with appropriate league officials.

3.13.3 To insure that game fields are in proper game condition and equipped with nets and corner flags on game days.

3.13.4 To procure, with approval from the Board of Directors and to maintain custody of all VYSA field equipment necessary to support games and practices.

3.13.5 To carry out such other and further duties as from time to time are assigned by the President.

3.14 EQUIPMENT COORDINATOR

The duties and responsibilities of the Equipment Coordinator shall include the following:

3.14.1 To solicit suppliers for VYSA uniforms, patches, and other playing equipment for approval by the Board of Directors.

3.14.2 To provide annual budget planning input to the treasurer and team managers and/or coaches regarding equipment costs.

3.14.3 To plan, organize, record, report, and otherwise coordinate the ordering, delivery, and distribution of uniforms, patches, and other playing equipment.

3.14.4 To maintain a reasonable inventory of uniforms, patches, and other playing equipment.

3.14.5 To carry out such other and further duties as from time to time are assigned by the President.

3.15 TRAINING COORDINATOR

The duties and responsibilities of the Training Coordinator shall include the following:

3.15.1 To organize and coordinate a minimum of one coaching clinic each year leading to a USSF Class E license or equivalent.

3.15.2 To research, procure, and maintain soccer training aides such as videotapes, films, etc., with the approval of the Board of Directors, and to make same available to VYSA teams and coaches.

3.15.3 To chair the Team Planning Committee and to insure that all duties and responsibilities of said committee are carried out thoroughly and in a timely manner.

3.15.4 To carry out such other and further duties as from time to time are assigned by the President.

3.16 GIRLS YOUTH TEAM COORDINATOR (8 — 12 years of age)

The duties and responsibilities of the Girls Youth Team Coordinator shall include the following:

3.16.1 To represent the interests of teams and players in the girls youth division on all matters by participating as a member of the Board of Directors and as a member of the Team Planning Committee.

3.16.2 To communicate information as required to the managers and/or coaches of teams in the girls youth division.

3.16.3 To carry out such other and further duties as from time to time are assigned by the President.

3.17 BOYS YOUTH TEAM COORDINATOR (8 – 12 years of age)

The duties and responsibilities of the Boys Youth Team Coordinator shall include the following:

3.17.1 To represent the interests of teams and players in the boys youth division on all matters by participating as a member of the Board of Directors and as a member of the Team Planning Committee.

3.17.2 To communicate information as required to the managers and/or coaches of teams in the boys youth division.

3.17.3 To carry out such other and further duties as from time to time are assigned by the President.

3.18 GIRLS JUNIOR TEAM COORDINATOR (13 – 19 years of age)

The duties and responsibilities of the Girls Junior Team Coordinator shall include the following:

3.18.1 To represent the interests of teams and players in the girls junior division on all matters by participating as a member of the Board of Directors and as a member of the Team Planning Committee.

3.18.2 To communicate information as required to the managers and/or coaches of teams in the girls junior division.

3.18.3 To carry out such other and further duties as from time to time are assigned by the President.

3.19 BOYS JUNIOR TEAM COORDINATOR (13 – 19 years of age)

The duties and responsibilities of the Boys Junior Team Coordinator shall include the following:

3.19.1 To represents the interests of teams and players in the boys junior division on all matters by participating as a member of the Board of Directors and as a member of the Team Planning Committee.

3.19.2 To communicate information as required to the managers and/or coaches of teams in the boys junior division.

3.19.3 To carry out such other and further duties as from time to time are assigned by the President.

3.20 IMMEDIATE PAST PRESIDENT

The duties and responsibilities of the Immediate Past President shall include the following:

3.20.1 To serve as an advisor to VYSA on all matters by participating as a member of the Board of Directors.

3.20.2 To assist the President as necessary for the first three (3) months of the President’s term.

3.20.3 To act as an agent of players and parents on all matters involving VYSA, its by-laws, rules, actions, teams, and coaches.

3.20.4 To carry out such other and further duties as from time to time are assigned by the President.

3.21 DIRECTOR OF COMMUNICATIONS

The duties and responsibilities of the Director of Communications shall include the following:

3.21.1 To provide publicity for all functions of VYSA, such as tournaments, tryouts, fund-raisers, and the like.

3.21.2 To provide an interface to community newsgathering organizations in support of VYSA functions.

3.21.3 To provide an interface to local businesses in support of VYSA functions.

3.21.4 To carry out such other and further duties as from time to time are assigned by the President.

3.22 CONCESSIONS COORDINATOR

The duties and responsibilities of the Concessions Coordinator shall include the following:

3.22.1 To represent VYSA, within the organization and the community, on all matters pertaining to concessions activities at VYSA-sponsored tournaments.

3.22.2 To communication information as required to the managers and/or coaches of teams within the club pertaining to the concessions responsibilities of those teams during tournaments.

3.22.3 To coordinate all concessions activities for tournaments sponsored by VYSA.

3.22.4 To carry out such other and further duties as from time to time are assigned by the President.

ARTICLE IV BOARD OF DIRECTORS

4.1 MEMBERSHIP

The Board of Directors shall be comprised of the VYSA officers and one (1) representative from the VYSA Recreation League.

4.2 DUTIES AND RESPONSIBILITIES

The duties and responsibilities of the Board of Directors shall include, but are not limited to, the following:

4.2.1 To conduct all VYSA business in accordance with the VYSA Certificate of Incorporation, By-Laws, and all other rules and regulations adopted by the Board of Directors.

4.2.2 To hear and pass judgment on all requests, protests, and appeals brought forth by any member, officer or committee.

4.2.3 To have full power to deal with any situation not provided for in the Certificate of Incorporation or By-Laws.

4.3 ACTION OF THE BOARD OF DIRECTORS

4.3.1 A majority of the entire Board of Directors shall constitute a quorum for the transaction of business or of any specified item of business.

4.3.2 If a quorum is present, the vote of a majority of the Board of Directors present at the time of the vote shall be the act of the Board.

4.3.3 Each member of the Board of Directors shall have one vote.

4.3.4 All action of the Board of Directors shall be final.

ARTICLE V TEAM PLANNING COMMITTEE

5.1 MEMBERSHIP

The Team Planning Committee shall be comprised of the Training Coordinator, who will chair the committee, and the four (4) Team Coordinators (Girls Youth, Boys Youth, Girls Junior, and Boys Junior).

5.2 DUTIES AND RESPONSIBILITIES

The duties and responsibilities of the Team Planning Committee shall include, but are not limited to, the following:

5.2.1 To determine the VYSA team structure annually.

5.2.2 To accept, review, and pass judgement on applications for team membership and coaches.

5.2.3 To accept, review, and pass judgment on any and all requests regarding players, teams, and coaches.

5.2.4 To schedule age division tryouts.

5.3 ACTION OF THE TEAM PLANNING COMMITTEE

5.3.1 The total membership of the Team Planning Committee shall be required for the transaction of business or of any specified item of business.

5.3.2 The vote of the total membership of the Team Planning Committee shall be the act of the committee.

5.3.3 Each member of the Team Planning Committee shall have one vote; no proxies are allowed.

5.3.4 All action of the Team Planning Committee, with the approval of the Board of Directors, shall be final, subject to review only by the Board of Directors.

ARTICLE VI TEAMS AND PLAYERS

6.1 TEAM MEMBER APPLICATION

All teams, including incumbent teams, must submit written team membership requests to the Team Planning committee to be reviewed and forwarded to the Board of Directors for approval.

6.2 TEAM AGE DIVISIONS

6.2.1 Age divisions shall comprise players who are, before the first day of August of the current seasonal year:

Under 19 years of age Under 12 years of age

Under 16 years of age Under 10 years of age

Under 14 years of age Under 8 hears of age

6.2.2 Youth Age Divisions are defined as Under 8, Under 10, and Under 12 years of age.

6.2.3 Junior Age Divisions are defined as Under 14, Under 16, and Under 19 years of age.

6.3 PRIMARY TEAMS

6.3.1 Primary teams shall be comprised of players with the most advanced skills and shall serve the main purpose of representing VYSA in leagues, tournaments, and all other competition.

6.3.2 Primary teams may represent VYSA in leagues, tournaments, and all other competitions without restriction.

6.3.3 Primary teams shall be comprised of players who are, before the first day of August of the current season:

Under 19 Years of Age

Under 18 Years of Age

Under 17 Years of Age

Under 16 Years of Age

Under 15 Years of Age

Under 14 Years of Age

Under 13 Years of Age

Under 12 Years of Age

Under 11 Years of Age

Under 10 Years of Age

Under 9 Years of Age

Under 8 Years of Age

It is not required that a team be formed for each age listed above.

6.4 SECONDARY TEAMS

6.4.1 Secondary teams shall serve the main purpose of fostering improvements in these players so as to increase their potential for acceptance on primary teams.

6.4.2 Secondary teams may represent VYSA in leagues, tournaments and all other competitions without restriction

6.5 TEAM ROSTER LIMITATIONS

6.5.1 No team shall be allowed more than eighteen (18) NYSWYSA registered players at any given time. USSF and NYSWYSA rules and regulations shall determine specific registration policies and procedures.

6.5.2 No team shall be allowed less than seven (7) players NYSWYSA registered at any given time.

6.6 PLAYER SELECTION/TRYOUTS

6.6.1 Players will be selected through annual tryouts scheduled by the Planning Committee and publicized in advance through newspaper announcements, handouts, or other forms of communication.

6.6.2 No tryouts other than those scheduled and approved by the Team Planning Committee may be held.

6.6.3 Tryouts for all teams in each age division will be held jointly and player selection for all teams within each age division will be the combined responsibility of the coaches of these teams.

6.6.4 If there are openings on a team after tryouts for whatever reason, additional players may be added at the discretion of the coach without additional tryouts.

6.7 PLAYER REGISTRATION, TRANSFER, AND RELEASE

6.7.1 Players must register on teams within the rules specified in USSF and NYSWYSA guidelines and these By-Laws.

6.7.2 Any player registered to a team is bound to that team for the entire seasonal year unless a transfer is requested and granted by NYSWYSA.

6.7.3 A team shall be limited to a total of three (3) transferred players per seasonal year and no team shall be allowed to drop more than three (3) players from its roster during the seasonal year. A transfer shall be defined as a drop, except that when a player moves to another state association or is deceased, it shall not be considered as a drop.

6.7.4 Players may register on more than one team per seasonal year with the following conditions:

6.7.4.1. The player must meet the requirements of USYSA and the National State Association the player is registered with

6.7.4.2. The player may be registered on only one team (primary) for USYSA cup competition. All other teams (secondary) registrations shall not be for cup competition.

6.7.4.3. BCSA regulations stipulate that a player cannot play in the same level of competition when multiple rostered. The two teams the player is registered for MUST be playing in different divisions.

6.7.4.4. Players must indicate at registration their primary team for the cups and the player pass will indicate in the proper location P for primary and S for secondary.

6.7.4.5. The primary team must be the younger team or the State Cup team. All other teams become secondary. The player can play for either team if they both happen to play on the same day, but cannot play in both age groups on the same day.

ARTICLE VII HEAD COACHES

7.1 QUALIFICATION

7.1.1. Head coaches must be over nineteen (19) years of age.

7.1.2. Head coaches must, within the first twelve (12) months of their coaching assignment, complete a coach training course or courses leading to a USSF Class E license or NSCAA Regional Diploma or equivalent.

7.2 SELECTION

7.2.1. The Team Planning Committee must evaluate and approve head coach requests which must be made annually through the written team membership requests described in Article VI, Section 6.1

7.2.2. The Team Planning Committee will, as required, solicit volunteers to fill vacant head coach assignments.

7.2.3. Before approving a head coach request, the Team Planning Committee will present the prospective head coach with a copy of the VYSA COACHING PRIORITIES for his/her signature. By signing this document, head coaches agree to abide by the priorities and understand that failure to do so may necessitate their removal at the discretion of the Team Planning Committee.

ARTICLE VIII MEETINGS

8.1 MEMBERSHIP MEETINGS

8.1.1. Regular membership meetings shall be held each month except July and August, and shall be called by the President.

8.1.2. Special membership meetings may be called by the President or by a quorum of the Board of Directors or by a quorum of the membership.

8.1.3. A minimum of two (2) weeks notice to all members is required for membership meetings

8.1.4. A quorum shall be constituted by not less than one-third (1/3) of the voting strength of the membership; and shall be necessary to conduct the business of the membership.

8.1.5. At all membership meetings, each individual member and each team member shall be entitled to one (1) vote each.

8.1.6. Individual members must represent themselves; no proxies are allowed.

8.1.7. Team members may be represented by the team manager, coach, or a delegate over the age of nineteen (19).

8.1.8. No person may have more than one (1) vote; if a person is both an individual member and a representative of a team member, that person shall have only the one vote entitled as an individual member. If no other team delegate is present, the team shall be considered absent in so far as a vote is concerned.

8.1.9. The order of business shall be as follows:

· Roll call

· Minutes of the last meeting

· Correspondence

· Officer and coordinator reports

· President report

· Vice President report

· Secretary report

· Treasurer report

· Registrar report

· Tournament Coordinator report

· Facilities Coordinator report

· Equipment Coordinator report

· Training Coordinator report

· Girls Youth Coordinator report

· Boys Youth Coordinator report

· Girls Junior Coordinator report

· Boys Junior Coordinator report

· Communications report

· Concessions Coordinator report

· Board of Directors report

· Committee reports

· Team planning committee report

· Ad hoc committee report

· Unfinished business

· Consideration of proposed by-laws modifications

· Consideration of proposed items for Board of Directors action

· New business

· Special agenda items

· Adjournment

8.2 BOARD OF DIRECTORS MEETINGS

8.2.1. Regular Board of Director meetings shall be held each month, except July and August, and shall be called by the President.

8.2.2. Special Board of Directors meetings may be called by the President or by a quorum of the Board of Directors.

8.2.3. A minimum of five- (5) day’s notice is required for Board of Directors meetings.

8.2.4. The presence of not less than one-half (1/2) of the voting strength of the Board of Directors shall constitute a quorum and shall be necessary to conduct the business of the Board of Directors.

8.2.5. The order of business shall be the same as that for Membership Meetings; as described in Section 8.1.9.

8.3 TEAM PLANNING COMMITTEE MEETINGS

8.3.1. Regular Team Planning Committee meetings shall be held at least three (3) times each seasonal year, and shall be called by the Training Coordinator.

8.3.2. Special Team Planning Committee meetings may be called by the President or by the Training Coordinator or by a minimum of two Team Planning Committee members.

8.3.3. The total membership of the Team Planning Committee shall be required for the transaction of business or of any specified item of business.

8.4 AD HOC COMMITTEE MEETINGS

8.4.1. Ad Hoc Committee meetings shall be held as required and shall be called by the committee chairman.

ARTICLE IX FINANCIAL MANAGEMENT

9.1 STATE AND FEDERAL INCOME REPORTS

9.1.1. The VYSA Treasurer shall file appropriate income reports with both state and federal agencies.

9.1.2. Team Members using Team Accounts (see Section 9.4.2.) shall provide all information required for state and federal income reports to the Treasurer as requested.

9.2 FINANCIAL OWNERSHIP

9.2.1. All monies paid as player dues or assessments or as team dues or assessments, or raised by any fund raising activity under the name of VYSA or any of its team members is the property of VYSA and cannot be disbursed in any manner inconsistent with the Certificate of Incorporation or these By-Laws (Section 1.6.2.)

9.2.2. Refunds of overpaid dues or assessments may be made provided that the money involved was not earned through a VYSA fund raising project or activity.

9.2.3. The Board of Directors shall decide on any questions regarding ownership or disbursement of VYSA monies.

9.3 BUDGET PREPARATION AND APPROVAL

9.3.1. TEAM BUDGETS

9.3.1.1. Each team manager or coach or other delegate shall prepare a team budget by October 31 of each seasonal year and shall submit it to the VYSA Treasurer for approval.

9.3.1.2. These budgets shall be known as Team Budgets and must show expected income and expenses of all types.

9.3.1.3. Teams without approved budgets by October 31 shall be suspended from VYSA until a budget is presented and approved.

9.3.1.4. All changes made to Team Budgets after initial approval must also be approved by the VYSA Treasurer.

9.3.2 CLUB BUDGET

9.3.2.1 The VYSA Treasurer shall prepare a YVSA TRAVEL budget by the November Board of Directors meeting for the seasonal year for approval by the Board of Directors at the November Board of Directors meeting and for presentation to the Membership at the December Membership Meeting.

9.3.2.2 This budget shall be known as the Club Budget and shall include the integrated team income and expenses as well as the income and expenses of VYSA.

9.3.2.3 The Club Budget shall be the budget against which VYSA income and expense are reported.

9.3.2.4 All changes made to the Club Budget after approval must also be approved by the Board of Directors.

9.4 ACCOUNTS

9.4.1 CLUB ACCOUNTS

9.4.1.1. The VYSA Treasurer shall open a checking and/or savings and/or investment account in the name of VYSA at a bank or other accredited financial institution.

9.4.1.2. These accounts shall be known as Club Accounts.

9.4.1.3. The VYSA Treasurer shall be designated as the primary agent of VYSA on all Club Accounts.

9.4.2. TEAM ACCOUNTS

9.4.2.1. Team members may open checking and/or savings and/or investment accounts under the name VYSA – (Team Name) at a bank or other accredited financial institution.

9.4.2.2. These accounts shall be known as Team Accounts.

9.4.2.3. Each team wishing to use a Team Account separate from the Club Accounts shall designate one person as the primary agent of VYSA with regard to the Team Account(s). This person shall be designated as the Team Treasurer and names in the Team Budget that is submitted to the VYSA Treasurer.

9.4.2.4. The VYSA Treasurer shall be designated as the secondary agent of VYSA Team Accounts.

9.4.2.5. Teams not wishing to open separate accounts may use the Club Account.

9.5 ACCOUNT TRACKING AND REPORTING

9.5.1. The VYSA Treasurer shall track all Club Accounts on a monthly basis against the Club Budget, and shall report the status of same at each Membership and Board of Directors meeting.

9.5.2. The VYSA Treasurer shall track all Team Accounts on a quarterly basis against the Team Budgets, and shall report the status of same to the Board of Directors.

9.5.3. The Team Treasurer shall track Team Accounts against the Team Budget, and shall report the status of same to the VYSA Treasurer, in writing, no later than the 15^th of the months of January, March, June, and August.

9.5.4. Any team failing or refusing to provide adequate account reports to the VYSA Treasurer shall be suspended from VYSA.

9.6 FUND RAISING

9.6.1 The Board of Directors shall periodically establish the purposes for which fundraisers may be conducted and the manner in which they may be conducted. This shall be in writing and shall be distributed to all members.

9.6.2 Fund raising projects, or events, or other activities sponsored by VYSA, or by Team Members, must be approved by the Board of Directors.

9.6.3 Proposals for VYSA or Team Member fundraising activities must be presented to the Board of Directors in writing.

9.6.4 The Board of Directors shall pass judgment on all proposed fund raising activities within four (4) weeks of receipt of the written proposal.

ARTICLE X PROTEST AND APPEALS PROCEDURE

10.1 PURPOSE

10.1.1. The purpose of the Protest and Appeals Procedure shall be to hear protests and appeals resulting from the game of soccer among players registered through VYSA and to hear protests and appeals pertaining to the VYSA By-Laws, actions, rules, regulations, and policies, as may from time to time be in effect.

10.1.2. The objective of the Protest and Appeals Procedure shall be to provide fair, expedient, and just hearing for all protests and appeals.

10.2 APPELLATE BODY

10.2.1. The VYSA Board of Directors shall hear and pass judgment on all protests and appeals in accordance with the VYSA Protest and Appeals Procedure (Section 10.3)

10.3 VYSA PROTEST AND APPEALS PROCEDURE

10.3.1. Any individual member, team member, player, coach, or team manager may present a protest or appeal to the Board of Directors.

10.3.2. The protest or appeal must be in writing, must describe in detail the grounds for the protest or appeal, and must be presented to the President, as the Chairman of the Board, a minimum of seven (7) days prior to the next scheduled Board of Directors meeting.

10.3.3. The Board of Directors shall review the protest or appeal and shall schedule a hearing within two (2) weeks of receipt of the protest or appeal.

10.3.4. The Board of Directors shall have the right to decline a hearing if the information required to make a fair and just decision on the protest or appeal has not been furnished or if the protest or appeal involves parties who are not VYSA members.

10.3.5. The next line of authority for a protest or appeal beyond the VYSA Board of Directors shall be the NYSWYSA Adjudication Committee.

10.3.6. USSF requires that VYSA will provide equitable and prompt hearing and appeal procedures to guarantee the rights of individuals to participate and compete. These procedures shall include that all grievances involving the right to participate and compete in activities sponsored by the USSF, the NYSWYSA, and VYSA may be appealed to the USSF’s Appeals Committee in accordance with NYSWYSA by-laws and policies. The Federation’s Appeals Committee shall have jurisdiction to approve, modify, or reverse a decision. A decision rendered by VYSA or the NYSWYSA from which an appeal is taken is not suspended pending the final decision of the Federation’s Appeals Committee unless the committee otherwise orders. The decision made by VYSA or the NYSWYSA may be upheld, revised, or reversed and remanded.

ARTICLE XI AMENDMENTS AND CONFLICTS

11.1 PROPOSALS

Proposals to adopt, amend or repeal By-Laws may be made by any member, in writing, at Membership Meetings, or by any member of the Board of Directors at a Board of Directors meeting.

11.2 BY-LAWS

By-Laws may be adopted, amended, or repealed only by vote of the membership at membership meetings, providing the conditions of Article VIII, Section 8.1 are met.

11.3 CONFLICTS

If there are any conflicts between these By-Laws and the VYSA TRAVEL Certificate of Incorporation, the latter shall govern and the By-Laws shall be deemed invalid in so far as they are inconsistent with the Certificate of Incorporation.

11.4 CONSISTENCY WITH AFFILIATED ORGANIZATIONS

No By-Law or other rule or regulation of any kind may be adopted by VYSA which is inconsistent with those of the affiliated organizations defined in Article I, Section 1.7. If a conflict does exist, the rules of the affiliated organization shall govern and the By-Laws shall be deemed invalid in so far as they are inconsistent with the affiliated organization.