VYSA BY-LAWS
The VYSA Travel By-Laws were first adopted on October 9,1985.
These By-Laws were last amended on August 22,2000.
The purpose of these By-Laws is to set forth the rules and regulations under which the business of VYSA TRAVEL will be conducted. These By-Laws supersede and replace any By-Laws or rules or regulations of any kind previously adopted under the name VYSA TRAVEL or VYSA TRAVEL PROGRAM.
TABLE OF CONTENTS
ARTICLE I THE CORPORATION
Section 1.1 Name
Section 1.2 Purpose
Section 1.3 Address
Section 1.4 Colors
Section 1.5 Seasonal Year
Section 1.6 Incorporation
Section 1.7 Affiliations
ARTICLE II MEMBERSHIP
Section 2.1 Types of Membership
Section 2.2 Membership Responsibilities
Section 2.3 Member Suspension and Expulsion
Section 2.4 Member Status
Section 2.5 Membership Restrictions
ARTICLE III OFFICERS
Section 5.1 Membership
Section 3.1 Qualifications
Section 3.2 Selection
Section 3.3 Term of Office
Section 3.4 Resignation
Section 3.5 Removal from Office
Section 3.6 Replacement
Section 3.7 President
Section 3.8 Vice-President
Section 3.9 Secretary
Section 3.10 Treasurer
Section 3.11 Registrar
Section 3.12 Tournament Coordinator
Section 3.13 Facilities Coordinator
Section 3.14 Equipment Coordinator
Section 3.15 Training Coordinator
Section 3.16 Girls Youth Team Coordinator
Section 3.17 Boys Youth Team Coordinator
Section 3.18 Girls Junior Team Coordinator
Section 3.19 Boys Youth Team Coordinator
Section 3.20 Immediate Past President
Section 3.21 Director of Communication
Section 3.22 Concessions Coordinator
ARTICLE IV BOARD OF DIRECTORS
Section 4.1 Membership
Section 4.2 Duties and Responsibilities
Section 4.3 Action of the Board of Directors
ARTICLE V TEAM PLANNING COMMITTEE
Section 5.1 Membership
Section 5.2 Duties and Responsibilities
Section 5.3 Action of the Team Planning Committee
ARTICLE VI TEAMS AND PLAYERS
Section 6.1 Team Member Application
Section 6.2 Team Age Divisions
Section 6.3 Primary Teams
Section 6.4 Secondary Teams
Section 6.5 Team Roster Limitations
Section 6.6 Player Selection Tryouts
Section 6.7 Player Registration, Transfer/Release
ARTICLE VII HEAD COACHES
Section 7.1 Qualification
Section 7.2 Selection
ARTICLE VIII MEETINGS
Section 8.1 Membership Meetings
Section 8.2 Board of Directors Meetings
Section 8.3 Team Planning Committee Meeting
Section 8.4 Ad Hoc Committee Meetings
ARTICLE IX FINANCIAL MANAGEMENT
Section 9.1 State & Federal Income Reports
Section 9.2 Financial Ownership
Section 9.3 Budget Preparation and Approval
Section 9.4 Accounts
Section 9.5 Account Tracking and Reporting
Section 9.6 Fund Raising
ARTICLE X PROTEST & APPEALS PROCEDURE
Section 10.1 Purpose
Section 10.2 Appellate Body
Section 10.3 Protest and Appeals Procedure
ARTICLE XI AMENDMENTS AND CONFLICTS
Section 11.1 Proposals
Section 11.2 By-Laws
Section 11.3 Conflicts
Section 11.4 Consistency with Affiliated
Organizations
The name of the corporation shall be VYSA TRAVEL, a Not for Profit Corporation under Section 402 of the Not For Profit Corporation Law of New York; hereinafter referred to as VYSA.
The
purposes for which the corporation is organized are:
1.2.1
To promote the sport
of soccer through the organization, operation, and maintenance of a soccer
program in the greater Vestal, New York area
1.2.2
To instruct eligible
youths in the sport of soccer
1.2.3
To promote physical
fitness and sportsmanship
1.2.4
To solicit donations
from the public so as to accumulate sufficient funds to cover all expenses
connected with the operation of the soccer program
1.2.5
To lease or procure
office space, material, and equipment for carrying out of any of the purposes
of this corporation
1.2.6
To lease, purchase, or
mortgage real estate for use as a program site.
1.2.7
To hire personnel for
the successful operation of the program, including office help, lecturers, counselors,
instructors, cooks, drivers, and any other employees that may become necessary
1.2.8
To solicit and accept
applications from boys and girls of the greater Vestal, New York, area for
attendance in the program
1.2.9
To develop physically,
morally, and socially by all proper methods customarily employed in similar
organizations those youths who are selected for attendance and participation in
the soccer program
The address of VYSA shall be P.O. Box 172, Vestal, New York 13850
The
VYSA primary colors shall by Navy Blue with White accent. The Board of Directors must approve
secondary uniforms.
The
seasonal year of VYSA shall begin on September 1st and end on August
31st.
1.6.1
VYSA is a Not-For
Profit Corporation and is so incorporated under Section 402 of the
Not-For-Profit Corporation Law. The
corporation is a corporation as defined in subparagraph (a) (5) of Section 102
of the Not-For-Profit Corporation Law.
The articles of incorporation are defined in the CERTIFICATE OF
INCORPORATION OF VYSA UNDER SECTION 402 OF THE NOT-FOR-PROFIT CORPORATION
LAW-0, approved on September 6, 1985.
1.6.2
VYSA is not organized
for pecuniary profit or financial gain, and no part of its assets, income, or
profit shall be distributable to, or inure to the benefit of its members,
directors, or officers.
VYSA,
its officers and members, will be affiliated with and governed by these bylaws
and by the rules and regulations of the United States Soccer Federation (USSF),
the United States Youth Soccer Association (USYSA), and the New York State West
Youth Soccer Association (NYSWYSA).
The
USSF articles of incorporation, bylaws, policies, and requirements take
precedence over and supersede the governing documents and decisions of VYSA to the
extent applicable under state law, and VYSA will abide by those articles,
bylaws, policies, and requirements.
VYSA will abide by the USSF’s articles, bylaws, and requirements on
interplay.
The
membership of VYSA shall be open to any soccer players, coaches, trainers,
managers, administrators, and officials not subject to suspension under Section
4 of Bylaw 241 of the USSF Bylaws.
VYSA
shall have two classes of voting members, individual members and team members.
2.1.1 INDIVIDUAL MEMBERS
Individual
members shall be those persons constituting the VYSA Officers and Board of
Directors.
2.1.2
TEAM MEMBERS
Team
members shall be the members of each duly affiliated team accepted into VYSA,
including the team coach(es), the team manager, and each player.
2.1.3
VOTING
Individual
members shall have one vote each and must represent themselves. Team members shall each have one vote and
may be represented by either the team a manager, the team coach, or a delegate
over the age of 19 selected by the team as a voting representative.
2.2 MEMBERSHIP RESPONSIBILITIES
It
is the obligation of each member to adhere to the By-Laws and rules of this
organization and to those of affiliated organizations in all matters pertaining
to local, district, intra-district, regional, national and international
competition or other activities carried out by or under the name of the
organization. Such obligation is a
condition of membership.
2.3 MEMBER SUSPENSION AND EXPULSION
Members
may be suspended or expelled by VYSA for reasonable cause and by due process by
the Board of Directors.
2.3.1
SUSPENSION
A
suspended member is still a member; that is, suspension does not terminate
membership but rather deprives the member of the exercise of membership
privileges until the reasons for suspension are rectified or until the member
is expelled.
2.3.2
EXPULSION
An
expelled member is no longer a member of the organization and retains no
privileges of membership. Expelled
members may not reapply for membership for a period of one calendar year from
the date of expulsion.
2.4.1
MEMBER IN GOOD
STANDING
A
member in good standing is one who has fulfilled the basic responsibilities for
membership and who neither has voluntarily withdrawn from membership nor has
been suspended or expelled from membership after appropriate proceedings.
2.4.2
MEMBER NOT IN GOOD
STANDING
A
member in not in good standing is one who has been suspended for reasonable
cause by due process by the Board of Directors.
2.5.1
No individual or team
member representing VYSA is any capacity shall use or make available for use
any data resulting from player or team registration forms for
non-USYSA/NYSWYSA/VYSA activities or studies.
2.5.2
No individual or team
member representing VYSA in any capacity shall use the name VYSA or VYSA TRAVEL
or any of its activities or information without approval of the Board of
Directors.
Candidates
for VYSA officers must be members in good standing and over nineteen (19) years
of age.
All
VYSA officers, as hereinafter set forth, shall be nominated at the March
Membership Meeting by a nominating committee appointed by the Board of Directors
and shall be elected at the April Membership Meeting by a vote of all members.
All
elected officers shall serve a twelve- (12) month term from September 1 through
August 31.
Officers
may resign by submitting a written notice to the Board of Directors. Unless otherwise specified in the notice,
the resignation shall take effect upon receipt thereof by the Board of
Directors. Acceptance of the
resignation by the Board of Directors shall not be necessary to make it effective.
Officers
may be removed from office for reasonable cause and by due process by vote of
the membership or the Board of Directors.
Officers may be removed from office without cause only by vote of the
Board of Directors.
3.6.1
In the event that an
officer other than the President resigns or is removed from office prior to the
normal end of the current term of office, the Board of Directors shall appoint
an “acting” officer who will serve for the time remaining in the current term.
3.6.2
In the event that the
President resigns or is removed from office prior to the normal end of the
current term, the Vice-President shall assume all duties of the President for
the balance of the current term.
The
duties and responsibilities of the President shall include the following:
3.7.1
To preside at all
meetings of the Membership and Board of Directors (the President shall vote
only to break a tie).
3.7.2
To establish
committees and to appoint committee chairmen as required to administer and
manage the programs and business of this organization, subject to approval of
the Board of Directors.
3.7.3
To serve as the
liaison between VYSA and other organizations.
3.7.4
To serve as the
general representative of VYSA in all matters.
3.7.5
To carry out such
other and further duties as from time to time are assigned by the Board of
Directors.
The
duties and responsibilities of the Vice-President shall include the following:
3.8.1
To assist the
President as necessary
3.8.2
To exercise the duties
and responsibilities of the President in the absence of the President.
3.8.3
To carry out such
other and further duties as from time to time are assigned by the President.
The
duties and responsibilities of the Secretary shall include the following:
3.9.1
To record and publish
minutes of all Membership and Board of Directors Meetings.
3.9.2
To give proper notice
of all Membership Meetings and other organizational events.
3.9.3
To attend to and be
custodian of all office assets, correspondence, and records of the
organization.
3.9.4
To publish and
distribute reports, notices and other communication as requested.
3.9.5
To carry out such
other and further duties as from time to time are assigned by the President.
The
duties and responsibilities of the Treasurer shall include the following:
3.10.1
To prepare an annual
VYSA budget and to present it to the Board of Directors for approval.
3.10.2
To keep detailed
account of income and expenses of VYSA including the income and expenses of
each member team.
3.10.3
To submit appropriate
financial statements at Membership and Board of Directors meetings
3.10.4
To sign all Club
Account (Ref. 9.2.1) checks.
3.10.5
To carry out such
other and further duties as from time to time are assigned by the President.
The
duties and responsibilities of the Registrar shall include the following:
3.11.1
To coordinate, direct,
and assure the registration of all VYSA players prior to December 1 of each
year.
3.11.2
To maintain an
adequate supply of all VYSA, NYSWYSA, and USYSA forms that may be needed by
VYSA teams and/or players.
3.11.3
To interact with the
District Commissioner or District Registrar on all matters pertaining to
registration of VYSA teams and/or players.
3.11.4
To maintain a current
roster and pertinent information for each VYSA team and for all registered VYSA
players.
3.11.5
To carry out such
other and further duties as from time to time are assigned by the President.
The duties and responsibilities of the Tournament
Coordinator shall include the following:
3.12.1
To receive and
maintain a file on tournaments sponsored by other organizations that may be of
interest to VYSA teams
3.12.2
To provide interested
VYSA teams with information and application forms for tournaments.
3.12.3
To participate ex
officio on all VYSA Tournament Committees.
3.12.4
To carry out such
other and further duties as from time to time are assigned by the President.
The
duties and responsibilities of the Facilities Coordinator shall include the
following:
3.13.1
To represent VYSA in
all dealings with the Vestal Central School District and the Town of Vestal Recreation
Departments on all matters concerning facilities for use by VYSA.
3.13.2
To schedule practice
fields and times, and to coordinate the scheduling of games with appropriate
league officials.
3.13.3
To insure that game
fields are in proper game condition and equipped with nets and corner flags on
game days.
3.13.4
To procure, with
approval from the Board of Directors and to maintain custody of all VYSA field
equipment necessary to support games and practices.
3.13.5
To carry out such
other and further duties as from time to time are assigned by the President.
The
duties and responsibilities of the Equipment Coordinator shall include the
following:
3.14.1
To solicit suppliers
for VYSA uniforms, patches, and other playing equipment for approval by the
Board of Directors.
3.14.2
To provide annual
budget planning input to the treasurer and team managers and/or coaches
regarding equipment costs.
3.14.3
To plan, organize,
record, report, and otherwise coordinate the ordering, delivery, and
distribution of uniforms, patches, and other playing equipment.
3.14.4
To maintain a
reasonable inventory of uniforms, patches, and other playing equipment.
3.14.5
To carry out such
other and further duties as from time to time are assigned by the President.
The duties and responsibilities of the Training
Coordinator shall include the following:
3.15.1
To organize and
coordinate a minimum of one coaching clinic each year leading to a USSF Class E
license or equivalent.
3.15.2
To research, procure,
and maintain soccer training aides such as videotapes, films, etc., with the
approval of the Board of Directors, and to make same available to VYSA teams
and coaches.
3.15.3
To chair the Team
Planning Committee and to insure that all duties and responsibilities of said
committee are carried out thoroughly and in a timely manner.
3.15.4
To carry out such
other and further duties as from time to time are assigned by the President.
3.16 GIRLS YOUTH TEAM COORDINATOR (8 — 12 years of age)
The
duties and responsibilities of the Girls Youth Team Coordinator shall include
the following:
3.16.1
To represent the
interests of teams and players in the girls youth division on all matters by
participating as a member of the Board of Directors and as a member of the Team
Planning Committee.
3.16.2
To communicate information
as required to the managers and/or coaches of teams in the girls youth
division.
3.16.3
To carry out such
other and further duties as from time to time are assigned by the President.
3.17 BOYS YOUTH TEAM COORDINATOR (8 – 12 years of age)
The
duties and responsibilities of the Boys Youth Team Coordinator shall include
the following:
3.17.1
To represent the
interests of teams and players in the boys youth division on all matters by
participating as a member of the Board of Directors and as a member of the Team
Planning Committee.
3.17.2 &nb